Sixth Edition Seventh Edition Eighth Edition Ninth Edition Tenth Edition First Edition, In Brief Eleventh Edition Second Edition, In Brief The president or chairperson of the organisation or movement should be present at the meeting. This person is usually an elected officer of the organisation. Officers are members of the group that hold additional duties and responsibilities.
This means they can make motions, discuss and vote. The exception to this is when an officer turns into a president or chairperson. At a minimum, an organisation should have two officers — the president and a secretary. A committee is a group of people appointed or elected to make decisions on behalf of an organisation.
This can include a Board of Trustees or Directors or a standing committee. Informal meetings are for groups with less than twelve members. They can also discuss, debate and share ideas before motions are made. The chair is normally an elected officer of the organisation or assembly, and he or she has a set of responsibilities to fulfil as the person in charge of the meeting.
The responsibilities of the chairperson throughout the meeting include:. The presence of the secretary is crucial to the success of the meetings. We covered previously how a motion is a formal proposal by a member of the group. Take a look at the below types of motion and their definitions to learn more. Subsidiary motions are motions that deal with the main motion before voting on the main motion itself.
Ranked lowest to highest in order of precedence, the seven subsidiary motions are:. Unlike privileged or subsidiary motions, there is no order of precedence with incidental motions. However, any incidental motion takes precedence over any pending question.
A privileged motion grants precedence over normal business. Debates are a crucial element of the process, and there are two types of debate when relating to motions — debatable and undebatable motions. We explore these below. Generally speaking, undebatable motions crossover well with unanimous consent which is up shortly! So, in these cases, undebatable motions can be a quick vote before moving on to the next point in the agenda.
Unlike undebatable motions, debatable motions can be discussed and debated before going to a vote. Anything not on this list can be considered undebatable. After debate and discussion have been had and no one else has risen to take the floor, the voting process can begin. A motion to reconsider must be made during the same meeting and can extend to a meeting that lasts for more than one day. A skilled chairperson allows all members to voice their opinions in an orderly manner so that everyone in the meeting can hear and be heard.
The following tips and reminders will help chairpersons to run a successful and productive meeting without being run over or running over others. Every college and university should have a cybersecurity strategy, regardless of the size of the…. Despite great intentions otherwise, nonprofit — and for-profit — boards frequent the news. While the…. Types of Motions : Main Motion: Introduce a new item Subsidiary Motion: Change or affect how to handle a main motion vote on this before main motion Privileged Motion: Urgent or important matter unrelated to pending business Incidental Motion: Questions procedure of other motions must consider before the other motion Motion to Table: Kills a motion Motion to Postpone: Delays a vote can reopen debate on the main motion Every Motion Has 6 Steps : Motion: A member rises or raises a hand to signal the chairperson.
Second: Another member seconds the motion. Restate motion: The chairperson restates the motion. Debate: The members debate the motion. Vote: The chairperson restates the motion, and then first asks for affirmative votes, and then negative votes.
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